Graduate Certificate Program (Online):
Policies

Click the links below to see K-State Division of Continuing Education policies and procedures regarding:

• Course Cancellations
• Grades
• Transcripts

Refund Policy

Students Paying Through Option 1 (Entire Set of Courses)

A full refund for the set of courses will be made if written notification is received up to 14 days after the start date of the session's first course. A 50% refund will be made if written notification is received 15 to 30 days after the start of the session's first course. No refunds will be available 30 days after the start date of the session's first course.

Students Paying Through Option 2 (Each Course Separately)

See the Division of Continuing Education’s refund policy.

Withdrawal Policy

Students may withdraw from the program and from the University by submitting an official Withdrawal Permit (approved by the Dean of the Graduate School) and/or any necessary supporting documentation to the DCE Registration Office, 131 College Court Bldg, Manhattan KS 66506.

Drop Policy

During the first 33% of the course duration, a student or coordinator (on behalf of a student) may submit a written request to drop the course without a grade being recorded on the student’s transcript. A written drop request submitted after 33%, but before 66% of the course duration, will result in a grade of W (Withdrawn) being recorded on the student’s transcript. No drop requests will be accepted after 66% of the course duration. All written requests should be submitted to the DCE Registration Office, 131 College Court Bldg, Manhattan KS 66506. All drop calculations are based upon the beginning and ending date of the course, including weekends and holidays.

Incomplete Policy

The grade of Incomplete (I) is given in regular courses (except for theses and directed research courses) upon request of the student for personal emergencies that are verifiable. The faculty member has the responsibility to provide written notification to the student of the work required to remove the incomplete. The student is responsible for taking the initiative to complete the work and is expected to make up the I during the next semester (fall or spring) after receiving the grade (except for dissertations and directed research courses). If the student does not make up the I during the next semester after receiving it, a grade may be given by the faculty member without further consultation with the student.

If, after the end of the next semester, the I remains on the record, it will be designated as F (previously IX) for record keeping and will be computed in the student's GPA, weighted at 0 points per credit. A grade of NR will be treated in a like manner.

Military Deployment Policy

It is the policy of Kansas State University to provide the following options to resident and non-resident students enrolled in credit classes who are required to discontinue their attendance as a result of orders to military active duty arising from the need for emergency military deployment.

Students should contact the Division of Continuing Education at College Court 131.

A student ordered to report to a remote station on the basis of a military emergency must provide to the Division of Continuing Education a copy of his/her military orders indicating such assignment. A copy of orders may be mailed subsequent to the student’s departure, or, in the absence of a copy of military orders, a written statement from the cognizant commander will be accepted.

1. A student may withdraw from all classes and receive a 100% refund of all enrollment fees paid for courses he/she is currently taking and for future courses.
2. In consultation with the faculty members involved, a student may elect to take an “Incomplete” in his/her classes, with the ability to complete the course requirements upon return to K-State. Guidelines pertaining to the University’s policy on “Incomplete Work” are contained in the General Catalog. Returning students are responsible for making arrangements with faculty members for the completion of work for which an “Incomplete” has been recorded. As an alternative to an “Incomplete,” other arrangements for receiving a grade and/or completing a course may be made, as appropriate, through the student’s consultation with faculty members involved.
3. A combination wherein the student may withdraw from some classes and continue enrollment in those remaining. Any refund for course withdrawal will be based on the difference between what the student initially paid and what the student would owe had he/she enrolled only in the remaining courses. Marks for continuing courses would be arrived at in keeping with B above.

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